Meeting Information
-Convene
-Pledge of Allegiance
-Consider approval of minutes of April 17, April 19, April 24, and <1/2xml:namespace prefix = st1 ns = "urn:schemas-microsoft-com:office:smarttags" />April 26, 2006
PROCLAMATION
-Proclaim the week of May 8-May 14, 2006 as "Jury Appreciation Week" (Linda K ster-Vogelsang)
CONSENT AGENDA
(1) (a) Consider approval of Commission Orders
(b) Authorize Notice to Township (Jamie Shew)
(c) Consider approval of low bid for supply of highway de-icing salt (Keith Browning)
(d) Consider authorizing the Public Works Director to Approve Contractor's Proposal
for Phase 1 Clean-Up of Illegal Dump Sites at Black Jack Battlefield (Keith
Browning)
(e) Consider accessing cooperative contract for Public Works Equipment (Jackie
Waggoner)
REGULAR AGENDA
Johnson called the meeting to order at 8:35 A.M. on Monday, May 8, 2006 with all members present. The Pledge of Allegiance was recited.
Jones made a motion to approve the minutes of April 17, April 19, April 24, and April 26, 2006. Motion was seconded by McElhaney and carried unanimously.
PROCLAMATION 05-08-06
Linda K ster-Vogelsang, Court Administrator, read a Proclamation proclaiming the week of May 8-May 14, 2006 as "Jury Appreciation Week." McElhaney made a motion to adopt the Proclamation as read; Jones seconded and the motion carried unanimously.
CONSENT AGENDA 05-08-06
Johnson made a motion to approve the following Consent Agenda:
- Approve Commissioners Order Nos. 06-145 and 06-146. Orders are on file in the office of the County Clerk;
- Note receipt of fee reports for the months of February and March 2006;
- Authorize Notice to Clinton Township for Pipeline Productions/Wakarusa Festival;
- Approve low bid received from Hutchinson Salt for the supply of 1,250 tons of highway de-icing salt at a total cost of $43,387.50;
- Pull the item "Consider Authorizing the Public Works Director to Approve Contractor's Proposal for Phase 1 Clean-Up of Illegal Dump Sites at Black Jack Battlefield" for discussion; and
- Authorize accessing the Kansas City Regional Purchasing Cooperative (KCRPC) contract to purchase one (1) cab and chassis equipped with an oil distributor from KCR International in the amount of $114,028.60.
Motion was seconded by Jones and carried unanimously.
Johnson stated for the record that he was pleased to see that law enforcement would be providing additional security at the Wakarusa Festival this year.
PARKS -- BLACK JACK 05-08-06
The Board discussed a proposal received from Mr. Haul Away (Benjamin R. Flory) for performing Phase I services for the illegal dump clean-up project at the Black Jack Battlefield site. The proposal is to provide Phase I services at a not-to-exceed cost of $37,000. Keith Browning, Director of Public Works/County Engineer, stated that Mr. Flory is highly recommended by Bob Medina, Kansas Department of Health and Environment, and Keith Dabney, Director of Zoning and Codes. Dabney has used Mr. Flory on other illegal dump clean-up projects in Douglas County and has been very pleased with his work. Carol von Tersch with Black Jack Battlefield Trust has met with Mr. Flory on several occasions and is comfortable with his company performing the work. Browning noted that Phase I services were estimated to cost $40,000.
Johnson asked if the $37,000 included all six (6) sites. Browning responded that it did.
McElhaney stated that he would like signs to be placed at the site during the clean-up to prevent additional dumping on the site.
Jones made a motion to authorize the Director of Public Works to approve the proposal from Mr. Haul Away (Benjamin R. Flory) to provide Phase 1 services to clean-up illegal dump sites at or near the Black Jack Battlefield site at a not-to-exceed cost of $37,000. Motion was seconded by McElhaney and carried unanimously.
PLANNING 05-08-06
The Board considered Item No. 1B of the minutes of the Lawrence-Douglas County Metropolitan Planning Commission dated April 17, 2006. This item is PF-01-02-06: Final Plat for Wakarusa Overlook. This proposed one-lot residential subdivision contains approximately three acres. The property is generally described as being located west of E 1900 Road (1057 Highway) and south of K-10 Highway. Submitted by Allenbrand-Drews & Associates, Inc., for Rebecca Thomas, property owner of record. Mary Miller, staff member of the Lawrence-Douglas County Metropolitan Planning Department, presented this item. This item comes to the Board with a unanimous recommendation for acceptance of easements and rights-of-way subject to the following conditions:
1. Submittal of an executed Water Supply Agreement between the Lawrence-Douglas County Health Department and the property owner.
2. Provision of the following fees and recording documentation:
a. A current copy of a paid property tax receipt.
b. Recording fees made payable to the Douglas County Register of Deeds.
3. Revision of the plat to include the following:
a. The Douglas County Surveyor signature blank must be revised to read: "Reviewed in accordance with K.S.A. 58-2005" with a signature blank for Michael D. Kelly, L.S., County Surveyor; Douglas County, Kansas LS No. 869.
After discussion, Jones made a motion to approve PF-01-02-06 subject to the above conditions. Motion was seconded by McElhaney and carried unanimously.
PLANNING 05-08-06
The Board considered approval of SP-02-18-06: Hull Studio, a site plan for the reconstruction of a residence and demolition of a garage located at 802/804 E 1250 Road. Submitted by Walter and Ruth Hull, property owners of record. Mary Miller, staff member of the Lawrence-Douglas County Metropolitan Planning Department, presented this item.
The subject property is located north of E 800 Road on the east side of US 59 Highway. The property is currently developed with an existing single-family residence and metalsmithing shop. The applicant proposes to reconstruct the single-family dwelling to include a first floor office and attached garage with a second floor residence. Other changes proposed include the demolition of an existing 329-square foot detached garage and the relocation of three parking spaces from the northern side of the lot to the southern border. No changes are proposed to the metalsmithing workshop.
As the existing residence encroaches into the 25 foot front yard setback, a variance request was considered and unanimously approved by the Douglas County Board of Zoning Appeals on April 21, 2006.
Jones stated he thought this was a unusual way to cut up a piece of land. McElhaney agreed and asked whether there was enough frontage. Johnson noted that the frontage already exists. Ruth Hull, applicant, stated that the house already exists and is grandfathered into the regulations. The improvements are within the current setback.
McElhaney made a motion to approve SP-02-18-06 subject to the following conditions:
1. Revision of the site plan to include the following:
a. Notation of the variance granted on April 21, 2006 by the Douglas County Board of Zoning Appeals.
b. Relocation of the accessible parking space to a location closer to the office and addition of a hard surface for the accessible parking space/access aisle and pathway leading to the building.
Motion was seconded by Jones and carried unanimously.
PARKS -- LONE STAR 05-08-06
Keith Browning, Director of Public Works/County Engineer, advised the Board that a leafy weed vegetation is growing in Lone Star Lake. Charles Nichols, Parks Superintendent, has met with Richard Sanders, Fisheries Biologist with the Kansas Department of Wildlife and Parks, who recommended that the vegetation be treated with a liquid chemical called Aquathol K. The vegetation is hampering the use of the lake. The estimated cost for the treatment is $5,000. It will be necessary to prohibit swimming for 24 hours and fishing for 72 hours after treatment. Mike Perkins, Operations Division Manager, stated that signs will be posted at all the entrances and boat docks and flyers will be placed in the doors of the cabins alerting citizens to the prohibition time periods.
MISCELLANEOUS & RESOLUTIONS 05-08-06
Pam Madl, Assistant County Administrator, and Paula Gilchrist, Treasurer, presented a Resolution Amending Article 7 of Chapter I Regarding the Deposit and Investment of Public Funds. It is being proposed that the Board eliminate the requirement of annually changing banks for the payroll accounts. It is also suggested that the Investment Advisory Committee meet quarterly rather than monthly. Commissioner Johnson indicated his preference that the County Treasurer be responsible for these types of decisions; the Board directed staff to draft such changes and return to the Board at a later date. No action was taken.
ACCOUNTS PAYABLE 05-08-06
Jones moved approval of accounts payable in the amounts of $203,599.02 to be paid 05/01/06 and $158,627.04 to be paid 05/08/06; accounts payable manual checks in the amount of $98.30; payroll in the amount of $658,161.79 and electronic funds transfers in the amounts of $48,379.63 for FICA and $50,502.82 for KPERS to be paid 04/28/06. Motion was seconded by McElhaney and carried unanimously.
Johnson made a motion to adjourn; Jones seconded and the motion carried.
_____________________________ _____________________________
Bob Johnson, Chairman Jere McElhaney, Member
ATTEST:
_____________________________ _____________________________
Jamie Shew, County Clerk Charles Jones, Member
Time and Date