Meeting Information
-Convene
-Pledge of Allegiance
CONSENT AGENDA
(1) (a) Consider approval of Commission Orders
(b) Authorize Notices to Townships (Jamie Shew)
REGULAR AGENDA
(2) Consider approval of Douglas County Community Corrections Comprehensive Plan 2007 thru 2009 (Ron Stegall)
(3) Consider approval to access the State Contract for the purchase of radio equipment for Emergency Management (Jackie Waggoner/Paula Phillips)
(4) Consider approval to purchase vehicle for Emergency Management (Craig Weinaug)
(5) Consider 2007-2011 Five-Year Plan Project Listing for Federally Assisted Projects (Keith Browning)
(6) Other Business
(a) Consider approval of Accounts Payable (if necessary)
(b) Appointments
(c) Miscellaneous
(d)Johnson called the meeting to order at 8:35 A.M. on Monday, April 17, 2006 with all members present. The Pledge of Allegiance was recited.
CONSENT AGENDA 04-17-06
McElhaney moved approval of the following Consent Agenda:
- Approve Commissioners Order Nos. 06-137, 06-138, 06-139, and 06-140. Orders are on file in the office of the County Clerk; and
- Authorize notices to Clinton Township for Jerk Water Grille and for a restricted cereal malt beverage license to sell cereal malt beverages for consumption on the premises for one (1) day only on June 17, 2006 on the Clinton Marina Parking lot.
Motion was seconded by Jones and carried unanimously.
COMMUNITY CORRECTIONS 04-17-06
Ron Stegall, Director of Community Corrections, presented the Douglas County Community Comprehensive Plan -- 2007 thru 2009. After discussion, Jones made a motion to approve the Comprehensive Plan. Motion was seconded by McElhaney and carried unanimously.
EMERGENCY MANAGEMENT & PURCHASING 04-17-06
The Board considered approval to access the State Contract for the purchase of radio equipment for Emergency Management to replace obsolete radios. Jackie Waggoner, Purchasing Director, explained that TFM Comm currently provides service for our radio equipment. Obsolete equipment has been identified in three areas: Amateur, EOC1, and Skywarn; this equipment was licensed in 1982. Parts are no longer available to repair the equipment.
Equipment for Amateur supports Emergency Management disaster operations; EOC1 supports fire frequency for all township fire departments; and Skywarn supports frequency for the outdoor warning sirens. Motorola is the State contractor for radio equipment, and TFM Comm is the authorized dealer for this area. Approximately 95% of the following proposed costs are on the State contract:
Amateur -- $8,340.30
EOC1 -- $13,667.50
Skywarn -- $13,515.20
TOTAL -- $35,523.00
Funds are available in the Emergency Management equipment reserve fund for this expenditure.
Johnson made a motion to waive the bidding requirement of the Purchasing Policy and allow staff to access the State contract for radio equipment through TFM Comm in the amount of $35,523. Motion was seconded by Jones and carried unanimously.
PURCHASING & EMERGENCY MANAGEMENT 04-17-06
The Board discussed the replacement of a vehicle for Emergency Management. This item was previously discussed on April 3, 2006 with staff being directed to determine which vehicle best suits the department's needs and return with a recommendation. Craig Weinaug, County Administrator, presented the following three (3) options:
Option 1 -- Purchase an extended cab 4X4 F-150 1/2 ton truck with cover at a cost of $20,119.
Option 2 -- Purchase a Dodge Durango 4X4 SUV at a cost of $23,461.
Option 3 -- Purchase a Dodge Durango 4X4 SUV for the Operations Division Manager (that might be specified slightly different than if purchased for the Director of Emergency Management) and transfer his SUV to the Director of Emergency Management. This vehicle has approximately 50,000 miles on it and would meet the needs of Emergency Management. The Emergency Management Department would transfer an appropriate amount of funds to the Public Works Department, and the remainder of the cost of the new vehicle would be paid out of the Public Works Equipment Reserve Fund.
Weinaug recommended approval of Option 2.
Johnson questioned whether it was a good idea to set a precedent approving the acquisition of a vehicle and then debate which individual gets the vehicle. Jones stated that he would be willing to vote for Option 3 if the Operations Division Manager was putting a lot of mileage on his vehicle. McElhaney agreed, noting that a new vehicle would likely need to be purchased in the next couple of years for the Operations Division Manager.
Jones made a motion to approve Option 3, unless the amount exceeds $25,000. If the amount exceeds $25,000, staff is directed to proceed with Option 2. Motion was seconded by McElhaney and carried unanimously. It should be noted that this motion approves the purchase of the Dodge Durango from Raytown Dodge.
PUBLIC WORKS 04-17-06
Keith Browning, Director of Public Works/County Engineer, presented the 2007-2011 Five-Year Plan Project Listing for Federally Assisted Projects. The Kansas Department of Transportation (KDOT) annually requests that counties update the projects included in the County portion of the Statewide Transportation Improvement Program (STIP). These are projects for which the County wishes to use federal funding assistance (typically 80% federal, 20% local) in an amount not to exceed the obligation authority for each county.
The projects currently on Douglas County's list are as follows:
- Replacement of Bridge No. 09.24-16.00 on Route 1055 approximately 3/4 mile south of Route 458. A contract has been let, and construction is anticipated to commence April 27th.
- Replacement of Bridge No. 14.00-23.66 on Route 442 just west of the Johnson County line. Plans are at Office Check stage. Scheduled for January 2007 bid letting.
- Replacement of Bridge No. 06.97-01.00 on Route 1023 just south of Route 460 intersection. Plans are at Field Check stage. Scheduled for January 2008 bid letting.
- Replacement of Bridge No. 13.00-19.00 which carries Route 1057 over the Wakarusa River approximately 1/2 mile south of K-10. Scheduled for January 2009 bid letting. Schedule indicates hiring consultant by August 2006.
Browning explained that KDOT has estimated Douglas County's annual available obligation authority to be $431,000 for 2007 thru 2011. A new federal multi-year transportation bill, SAFETEA-LU, was passed last summer. While receiving some increase in federal obligation authority, Kansas did not fare as well as other states. Last year at this time a re-authorization bill for TEA-21 had not been passed, but KDOT optimistically estimated Douglas County's annual obligation authority at $590,286 for 2006-2010. For the 2005-2009 5-Year Plan, KDOT estimated Douglas County would receive $380,000 in annual obligation authority. Browning recommended that the Board approve the current projects on the 5-Year Plan.
Johnson stated that as much as he d sn't like the idea of funding a study, he believes there is a need to look into funding a long-range study for Douglas County, including all four (4) cities. The County has a lot of bridges and roads and not enough money to fund all of them.
Browning noted that he has scheduled a meeting with Planning staff to discuss some sort of joint study and how it should be funded.
Johnson asked for public comment. No comments were received. Johnson made a motion to close the public hearing; Jones seconded and the motion carried unanimously.
McElhaney made a motion to accept the Five-Year Plan as presented. Motion was seconded by Jones and carried unanimously.
ACCOUNTS PAYABLE 04-17-06
Jones moved approval of accounts payable in the amount of $468,371.03 to be paid 04/17/06; accounts payable manual checks in the amount of $884.70; payroll in the amount of $666,840.98; and electronic funds transfers in the amounts of $49,037.63 for FICA and $51,586.97 for KPERS to be paid 04/14/06. Motion was seconded by McElhaney and carried unanimously.
MISCELLANEOUS 04-17-06
At 9:50 A.M., Johnson made a motion that the Board recess to go into executive session until 10:30 A.M. to evaluate the County Administrator. Motion was seconded by Jones and carried unanimously. The Board returned to regular session at 10:30 A.M. No action was taken.
Johnson made a motion to adjourn; Jones seconded and the motion carried unanimously.
_____________________________ _____________________________
Bob Johnson, Chairman Jere McElhaney, Member
ATTEST:
_____________________________ _____________________________
Jamie Shew, County Clerk Charles Jones, Member
Time and Date