Meeting Information
-Convene
-Pledge of Allegiance
CONSENT AGENDA
(1) (a) Consider approval of Commission Orders
(b) Consider approval of Home Rule Resolution correcting technical error in real estate
description set forth in Home Rule Resolution No. HR-04-12-3 (A Resolution
creating the Hesper Charter Road Improvement District, Douglas County, Kansas)
(Keith Browning/Michael Kelly)
REGULAR AGENDA
(2) Planning Item: PF-09-38-05: Final Plat of Audrey's Addition. This two-lot County residential subdivision contains approximately 8.5 acres and is located on the east side of E 1500 Road, north of N 1000 Road. Submitted by Taylor Design Group for M. Delores Clarridge, property owner of record. (Paul Patterson)
(3) Consider approval of purchase of copier/scanner/printer and plotter for Register of Deeds and GIS (Jackie Waggoner)
(4) Other Business
(a) Consider approval of Accounts Payable (if necessary)
(b) Appointments
(c) MiscellaneousJones called the meeting to order at 8:33 on Monday, January 9, 2006 with all members present. The Pledge of Allegiance was recited.
MISCELLANEOUS 01-09-06
Jones made a motion that Johnson be elected Chairman of the Board effective today for the coming year. Motion was seconded by McElhaney and carried unanimously.
MISCELLANEOUS 01-09-06
Jones made a motion that McElhaney be elected as Vice Chairman of the Board effective today for the coming year. Motion was seconded by Johnson and carried unanimously.
CONSENT AGENDA 01-09-06
Johnson moved approval of the following Consent Agenda:
- Approve Commissioners Order Nos. 06-101, 06-102, and 06-103. Orders are on file in the office of the County Clerk; and
- Approve Home Rule Resolution No. HR-06-1-1 Correcting a Technical Error in Real Estate Description Set Forth in Home Rule Resolution No. HR-04-12-3 (A Resolution Creating the Hesper Charter Road Improvement District, Douglas County, Kansas).
Motion was seconded by Jones and carried unanimously.
PLANNING 01-09-06
The Board considered Item No. 1 of the minutes of the Lawrence-Douglas County Metropolitan Planning Commission dated December 12, 2005. This item is PF-09-38-05: Final Plat of Audrey's Addition. This two-lot County residential subdivision contains approximately 8.5 acres and is located on the east side of E 1500 Road, north of N 1000 Road. Submitted by Taylor Design Group for M. Delores Clarridge, property owner of record. Paul Patterson, staff member of the Lawrence-Douglas County Metropolitan Planning Department, was present for the discussion. This item comes to the Board with a unanimous recommendation for acceptance of easements and right-of-way subject to the following conditions:
1. Change the Certificate of Governing Body to the Douglas County Commission.
2. Modify the name of the Planning Commission Chairperson to Terry Riordan.
3. Execution of a water supply agreement between the Health Department and the developer.
4. Documentation of the completion of a septic system site evaluation by the Health Department.
5. Provision of the following fees and recording documentation:
a. Copy of paid property tax receipt;
b. Recording fees made payable to the Douglas County Register of Deeds.
After discussion, Jones made a motion to approve PF-09-38-05 subject to the above-referenced conditions. Motion was seconded by Johnson and carried unanimously.
PURCHASING 01-09-06
The Board considered approval of the purchase of a copier/scanner/printer and color plotter for the Register of Deeds and GIS. Jackie Waggoner, Purchasing Director, explained that the copier/scanner/printer would replace a wide format copier (purchased in 1998) located in the Register of Deeds Office, and the color plotter would be new for GIS staff who currently utilizes equipment in the Appraiser's Office. The wide format 1998 copier would be relocated to the Zoning office. This equipment will allow staff and the public to scan, store, retrieve and print all plats and maps and will be paid out of the technology fund. Proposals were solicited, received and narrowed to the selection of Drexel Technologies, Lenexa, Kansas. After discussion, Jones made a motion to accept the negotiated proposal in the amount of $31,063.80 from Drexel Technologies for the purchase of the copier/scanner/printer and plotter. Motion was seconded by McElhaney and carried unanimously.
ACCOUNTS PAYABLE 01-09-06
Jones moved approval of accounts payable in the amounts of $238,615.55 to be paid 01/03/06 and $677,480.14 to be paid 01/09/06; accounts payable manual checks in the amounts of $986.61, $225,800.00, and $566.06; election payroll in the amount of $881.00; payroll in the amount of $666,879.62; and electronic funds transfers in the amounts of $49,087.20 for FICA and $50,084.00 for KPERS to be paid 01/06/06. Motion was seconded by Johnson and carried unanimously.
MISCELLANEOUS 01-09-06
At 9:15 A.M., Johnson made a motion that the Board recess to go into executive session until 9:35 A.M. with Craig Weinaug, County Administrator; Pam Madl, Assistant County Administrator; Ken McGovern, Sheriff; Kenny Massey, Undersheriff; and David Dillon, Lieutenant, to discuss security. Motion was seconded by Jones and carried unanimously. At 9:35 A.M., Johnson made a motion to extend the executive session until 10:00 A.M.; Jones seconded and the motion carried unanimously. The Board returned to regular session at 9:50 A.M. No action was taken.
Johnson made a motion to adjourn; McElhaney seconded and the motion carried unanimously.
_____________________________ _____________________________
Bob Johnson, Chairman Jere McElhaney, Member
ATTEST:
_____________________________ _____________________________
Jamie Shew, County Clerk Charles Jones, Member
Time and Date