Meeting Information
-Convene
-Pledge of Allegiance
-Consider approval of minutes of <1/2xml:namespace prefix = st1 ns = "urn:schemas-microsoft-com:office:smarttags" />August 8, 2005
CONSENT AGENDA
(1) (a) Consider approval of Commission Orders
REGULAR AGENDA
(2) Consider approval of purchase of one (1) motor grader for Public Works (Jackie Waggoner)
(3) Discuss disposal of equipment (Jackie Waggoner)
(4) Consider approving contract for Hot-In-Place recycling - Project No. 2005-6 (Keith Browning)
(5) Continuation of planning initiatives (Linda Finger)
(6) Discussion of County Administrator's issues and objectives report (Craig Weinaug)
(7) Discussion of Kansas County Commissioners Association White Paper addressing county government organizational issues (Craig Weinaug)
(8) &n
Jones called the meeting to order at 8:35 A.M. on Monday, August 15, 2005 with all members present. The Pledge of Allegiance was recited.
Johnson moved approval of the minutes August 8, 2005, as amended. Motion was seconded by McElhaney and carried unanimously.
CONSENT AGENDA 08-15-05
Johnson moved approval of the following Consent Agenda:
- Approve Commissioners Order No. 5330. Order is on file in the Office of the County Clerk.
Motion was seconded by Jones and carried unanimously.
PURCHASING & PUBLIC WORKS 08-15-05
The Board considered approval to purchase one (1) motor grader for the Public Works Department. Jackie Waggoner, Purchasing Agent, explained that the Public Works Department has allocated funds to purchase a motor grader this year to replace a 1988 model with 14,000 hours. Earlier this year, Franklin County had solicited bids for a motor grader which was awarded to Martin Tractor. Martin Tractor has agreed to honor the pricing and terms from the Franklin County contract. The awarded bid is summarized below:
Caterpillar 140H Unit Price: $209,575
Full Warranty: 5 years/7,500 hours ($300 deductible)
Includes Services Agreement:
all filters to be supplied by vendor for 5 years/7500 hours
all oil to be supplied by vendor for 5 years/7500 hours
all scheduled oil samples for 5 years/7500 hours
Guaranteed Repurchase (5 Years/7500 hours) $115,000
After discussion, Jones made a motion to waive the bidding process of the Purchasing Policy and utilize the Franklin County contract for the purchase of one (1) motor grader in the amount of $209,575 from Martin Tractor and authorize the sale of the 1988 motor grader online. Motion was seconded by McElhaney and carried unanimously.
PURCHASING 08-15-05
Jackie Waggoner, Purchasing Agent, appeared before the Board requesting authorization to offer old copiers and postage equipment to non-profit agencies at no cost. The Purchasing Policy allows for donation, destruction and sale as a method of disposal of personal property. All decisions for disposal must be by unanimous vote by the Board of County Commissioners. After discussion, Jones made a motion to authorize the offering of the used equipment to the non-profit agencies at no cost and destruction of any equipment not used by the agencies. Motion was seconded by Johnson and carried unanimously.
PUBLIC WORKS 08-15-05
The Board discussed bids received for Project No. 2005-6 -- Hot-In-Place Recycling (HIR) Work. Keith Browning, Director of Public Works/County Engineer, explained that hot-in-place recycling is an on-site, in-place method of rehabilitating deteriorated bituminous pavements that minimizes the use of new materials. A base bid for 3.5 miles of HIR and an add-alternate bid for another 0.5 mile were solicited. One bid was received from Cutler Repaving, Inc., in the amount of $205,423.25 with the add-alternate bid of $29,286.00 for a total bid of $234,709.25.
The three locations for HIR work are:
Route 1061 from N 1300 Road to N 1200 Road;
Route 1055 from N 450 to N 500 Road (Baldwin Hill); and
Route 460 from US-59 Highway to E 1452 Road
After discussion, Johnson made a motion to approve the bid in the amount of $234,709.25 received from Cutler Repaving, Inc. for 4.0 miles of Hot-In-Place Recycling (Project No. 2005-6) and authorize the Director of Public Works to approve change orders up to 5% of the total contract amount. Motion was seconded by McElhaney and carried unanimously.
ISSUES & OBJECTIVES 08-15-05
The Board reviewed the County Administrator's Issues and Objectives Report. No action was taken.
MISCELLANEOUS 08-15-05
The Board discussed the Kansas County Commissioners Association White Paper addressing county government organizational issues. No action was taken.
PLANNING 08-15-05
The Board conducted a work session on planning initiatives. No action was taken.
EXECUTIVE SESSION 08-15-05
At 11:15, Johnson made a motion that the Board recess to go into executive session until 11:45 A.M. with Craig Weinaug, County Administrator; Pam Madl, Assistant County Administrator; and Evan Ice, County Counselor, to discuss ongoing litigation. Motion was seconded by Jones and carried unanimously. The Board returned to regular session at 11:45 A.M. No action was taken
ACCOUNTS PAYABLE 08-15-05
Jones moved approval of accounts payable in the amount of $799,881.62 to be paid 08/15/05; motion was seconded by Johnson and carried unanimously.
Johnson made a motion to adjourn; Jones seconded and the motion carried unanimously.
_____________________________ _____________________________
Charles Jones, Chairman Bob Johnson, Member
ATTEST:
_____________________________ _____________________________
Jamie Shew, County Clerk Jere McElhaney, Member
Time and Date