Meeting Information
-Convene
-Pledge of Allegiance
PROCLAMATION
-Proclaim the week of October 10-16 as "Kansas Family and Community Education Week" (Myrna Hartford)
CONSENT AGENDA
(1) (a) Consider approval of Commission Orders
REGULAR AGENDA
(2) Consider approval of acquisition of <1/2xml:namespace prefix = st1 ns = "urn:schemas-microsoft-com:office:smarttags" />40 Full Court software licenses (Pam Madl)
(3) Consider approval of contract for milling and asphalt overlay of Route 442 - Project No. 2004-6 (Keith Browning)
(4) Consider approval of request for easement and entrance onto Route 1-E at Lone Star Lake Park (Keith Browning)
(5) Consider approval of 2004 CIP (Pam Madl)
(6) Other Business
Jones called the meeting to order at 8:33 A.M. on Monday, October 4, 2004 with all members present. The Pledge of Allegiance was recited.
PROCLAMATION 10-04-04
Myrna Hartford, representing Kansas Associations for Family and Community Education, read a Proclamation proclaiming the week of October 10-16, 2004 as "Kansas Family and Community Education Week." Jones moved approval of the Proclamation as read; motion was seconded by Johnson and carried unanimously.
CONSENT AGENDA 10-04-04
There were no consent items.
DISTRICT COURT, INFORMATION TECHNOLOGY & PURCHASING 10-04-04
The Board discussed the acquisition of forty (40) computer licenses to use the Full Court case management system currently being installed in District Court. Pam Madl, Assistant County Administrator, explained that the State of Kansas provided forty (40) Full Court licenses to Douglas County District Court which is enough to cover the system's use by judges, their administrative assistants, court administration, and staff in the Clerk of the District Court and Court Services offices. In order for the Court to fully take advantage of the system, however, the Court needs to be able to efficiently exchange information with associated offices such as the District Attorney, Trustee, Sheriff, Youth Services, Community Corrections, and the Citizen Review Board. Funding has been secured for 75% of the cost of these licenses through a federal Edward Byrne Memorial State and local Law Enforcement Grant. Thus, the grant would pay $54,000 toward the purchase of these licenses, leaving the Court to pay $18,000 through county funding. In addition, the state is providing for software maintenance for all Full Court licenses on site and the Court has spent considerable time and money training at least some staff members in the related offices so they might be able to use Full Court. Monies have been placed in the equipment reserve fund for this purchase. Jones made a motion to approve the acquisition of forty (40) Full Court software licenses in the amount of $18,000; Johnson seconded and the motion carried unanimously.
PUBLIC WORKS 10-04-04
The Board discussed bids received for milling, overlay and construction of paved shoulders on a portion of Route 442. Keith Browning, Director of Public Works/County Engineer, was present for the discussion. Jones made a motion to approve the low bid received from Killough Construction in the amount of $152,219.19 for Project No. 2004-6 involving milling, overlay and paved shoulder construction on a portion of Route 442 and authorize the Director of Public Works to approve change orders cumulatively up to 10% of the contract cost. Motion was seconded by Johnson and carried unanimously.
PUBLIC WORKS 10-04-04
The Board discussed a request received from Phillip Metsker for an entrance permit onto Route 1-E along the north side of the east arm of Lone Star Lake. Keith Browning, Director of Public Works/County Engineer, explained that since Route 1-E is within Lone Star Park and not within a public road right-of-way easement, Douglas County would need to grant an easement for Mr. Metsker to cross park property. Granting this easement requires Commission action.
Mr. Metsker plans to purchase a tract of land from the record owner, Alvin Fishburn. The subject tract is currently contiguous with additional land owned by Mr. Fishburn. This contiguous land currently has public road access, although the road is currently classified as a "minimum maintenance" road. If this tract is split off and sold, it would have no public road frontage.
An easement through park property for John Crawford and an entrance onto Route 1-E was approved by the Board in April 1998. This entrance is just west of the proposed entrance.
Browning noted that allowing previous entrances onto park roads may have set a precedent, and pointed out the following additional concerns:
The appropriateness of allowing residential access through park property;
Increased demand for public services, e.g., snow & ice control, on park roads; and
The detrimental effects of the park setting of continuing to grant entrances to private property off of park roads.
Jones stated he was not comfortable with this request.
Phillip Metsker indicated there was an easement on his property that he would be willing to trade for an entrance permit.
Johnson stated he was not ready to deny the request, but he was not inclined to approve it at this time.
Browning noted the Public Works Department is in the process of surveying entire boundary of the park property.
Jones indicated his desire to table this request until the survey has been completed. No action was taken.
MISCELLANEOUS 10-04-04
The Board reviewed the 2004 Capital Improvements Program Plan. Jones made a motion to approve the CIP project listing and authorized Pam Madl, Assistant County Administrator, to assign CIP funds to each project as appropriate. Motion was seconded by Johnson and carried unanimously.
APPOINTMENTS 10-04-04
Johnson made a motion to appoint Charles Jones as the Douglas County voting delegate at the Kansas Association of Counties Annual Meeting to be held November 21-23, 2004. Motion was seconded by McElhaney and carried unanimously.
ACCOUNTS PAYABLE 10-04-04
Johnson moved approval of accounts payable in the amount of $151,810.23 to be paid 10/04/04; accounts payable manual checks in the amount of $1,368.24; payroll in the amount of $605,603.30; and electronic funds transfers in the amounts of $44,487.78 for FICA and $38,259.51 for KPERS to be paid 10/01/04. Motion was seconded by Jones and carried unanimously.
MISCELLANEOUS & PERSONNEL 10-04-04
At 10:00 A.M. Jones made a motion that the Board recess to go into executive session until 12:00 P.M. with Craig Weinaug, County Administrator; Pam Madl, Assistant County Administrator; Rick Trapp, Sheriff; and Evan Ice, County Counselor, to discuss a personnel grievance. At 12:00 P.M. Jones made a motion to extend the Executive Session until 1:00 P.M. Johnson seconded and the motion carried unanimously. The Board returned to regular session at 12:57 P.M. No action was taken.
Jones moved for adjournment; Johnson seconded and the motion carried unanimously.
_____________________________ _____________________________
Charles Jones, Chairman Bob Johnson, Member
ATTEST:
_____________________________ _____________________________
Patty Jaimes, County Clerk Jere McElhaney, Member
Time and Date