Meeting Information
-Convene
-Pledge of Allegiance
CONSENT AGENDA
(1) (a) Consider approval of Commission Orders
(b) Consider approval of resolution granting a cereal malt beverage license to <1/2xml:namespace prefix = st1 ns = "urn:schemas-microsoft-com:office:smarttags" />Clinton
Marina (Patty Jaimes)
(c) Consider approval of ELOA Proposal for Douglas County (Rich Minder)
REGULAR AGENDA
(2) Consider approval of contract for copier equipment (Jackie Waggoner)
(3) Other Business
(a) Consider approval of Accounts Payable (if necessary)
(b) Appointments
(c) Miscellaneous
(d) Public Comment
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Jones called the meeting to order at 8:33 A.M. on Monday, July 26, 2004 with all members present. The Pledge of Allegiance was recited.
CONSENT AGENDA 07-26-04
Johnson moved approval of the following Consent Agenda:
- Approve Commissioners Order No. 5253. Order is on file in the office of the County Clerk;
- Approve Resolution No. 04-24 granting a cereal malt beverage license to Clinton Marina;
- Note receipt of Fee Reports for the month of June 2004; and
- Pull "Consider approval of ELOA Proposal for Douglas County" for discussion.
Motion was seconded by Jones and carried unanimously.
MISCELLANEOUS 07-26-04
At their meeting on 07/19/04, the Board tabled a proposal from the Early Learning Opportunities Act (ELOA) requesting authorization to develop and submit an application to the Administration on Children, Youth and Families, Child Care Bureau. Johnson stated that after review by Evan Ice, County Counselor, he was comfortable with the make-up of the coalition and with authorizing Douglas County Child Development Association to act as fiscal agent for the project.
McElhaney stated it should be known that if and when this grant ends, there should be no expectation for funding from this Commission or other Commissions. Minder responded that the projects are designed to be implemented without specifically addressing the County Commission or any other source for sustained funds after the grant.
Johnson stated he did not want his vote to imply endorsement for future funding.
Jones asked that the minutes reflect that the applicant assured the Commission he was in compliance with all conditions related to the grant requirements; and the Commission cautioned the applicant against any assumption to provide funding by the County Commission in support of this grant which would replace grant monies further down the road. Johnson made a motion to authorize the Chair to execute a letter designating the Success BY 6 Coalition of Douglas County as the eligible Local Council for the County of Douglas, Kansas, for the purpose of the Early Learning Opportunities Act (ELOA) discretionary grant program. Motion was seconded by McElhaney and carried unanimously.
PURCHASING 07-26-04
The Board considered approval to access the U.S. Community Contract for the lease of copier equipment and maintenance. Jackie Waggoner, Purchasing Agent, stated that in the past, Douglas County has gone through a formal bidding process to purchase or lease copier equipment. Though continued interests to explore cooperative efforts, Waggoner became aware of the U.S. Communities copier contract. U.S. Communities is sponsored by NACO (National Association of Counties) and NIGP (National Institute of Government Purchasing), and was specifically created to help government agencies reduce their cost by combining the purchasing power of public agencies nationwide. The copier contract was developed through a nationwide bidding process at the manufacture level. Ricoh Corporation was awarded this contract. Since Ricoh was awarded the County's agreement last year, they are able to provide additional savings on the fourteen copiers rented last year. The manufacturer has a promotional trade-in offer of a 10% discount on new equipment costs which would equate to approximately $10,000 based on the replacement schedule. Waggoner recommended that the equipment be leased for 60 months rather than purchased. This would provide more flexibility in changing out the equipment as problems occur and also provides the ability to take advantage of technology changes. Jones made a motion to waive the bidding process of the Purchasing Policy and access the U.S. Communities contract through Ricoh Business Systems for the lease of copier equipment and maintenance. McElhaney seconded, and the motion carried unanimously.
ACCOUNTS PAYABLE 07-26-04
Johnson moved approval of accounts payable in the amount of $182,478.89 to be paid 07/26/04; accounts payable manual checks in the amount of $1,368.24; payroll in the amount of $608,736.26; and electronic funds transfers in the amounts of $44,739.48 for FICA and $37,911.86 for KPERS to be paid 07/23/04. Motion was seconded by Jones and carried unanimously.
Jones made a motion to adjourn; Johnson seconded and the motion carried unanimously.
_____________________________ _____________________________
Charles Jones, Chairman Bob Johnson, Member
ATTEST:
_____________________________ _____________________________
Patty Jaimes, County Clerk Jere McElhaney, Member
Time and Date