Meeting Information
- Pledge of Allegiance
- Consider approval of minutes of September 22, and October 8, 2003
CONSENT AGENDA
(1) (a) Consider approval of Commission Orders
(b) Consider approval of contract for milling and filling on Route 1055 - Project No. 2003-6 (Keith Browning)
REGULAR AGENDA
(2) Completion of Upcoming Issues Discussion
(3) Discuss acquisition of storage shelving (Pam Madl)
(4) Consider approval of twelve (12) Out-District College Tuition Statements in the amount of $24,012 (Debbie Sparkes)
(5) Other Business
(a) Consider approval of Accounts Payable (if necessary)
(b) Appointments
(c) Miscellaneous
(d) Public Comment
(6) Executive Session to discuss security
(7) Adjourn
Johnson called meeting to order at 9:04 A.M. on Monday, October 20, 2003, with all members present. The Pledge of Allegiance was recited.
Jones moved approval of the minutes of September 22 and October 8, 2003. Motion was seconded by McElhaney and carried unanimously.
CONSENT AGENDA 10-20-03
McElhaney moved approval of the following Consent Agenda:
- Approve Commissioners Order Nos 5166 and 5167. Orders are on file in the office of the County Clerk;
- Approve the low base bid from LRM Industries in the amount of $17,923.50 for asphalt milling and filling work on Route 1055 (Project 2003-6) and the add-alternate bid for pavement markings from LRM Industries in the amount of $1,950.
Motion was seconded by Jones and carried unanimously.
PURCHASING 10-20-03
The Board discussed the purchase of storage shelving. Pam Madl, Director of Administrative Services, explained that the County has the opportunity to purchase shelving that was used in a Payless Cashways store which has been closed due to bankruptcy. A development group purchased the building and is turning it into an indoor mini-storage facility. The shelving is heavy duty and includes all components. Madl requested approval to purchase the following:
Quantity
Description
Total Cost
114
8' Uprights (42" depth)
$3,420
678
8' 6" Crossbeams
$10,170
113
Particle Board
$565
Total:
$14,155
Based on information on the Internet, it is estimated that purchasing this shelving new would be approximately $26,394. This shelving is approximately 2-3 years old. The only additional cost would be for transportation of the shelving from Kansas City, Kansas to our location. Johnson made a motion to waive the Purchasing Policy and authorize the purchase of this shelving for $14,155. Motion was seconded by Jones and carried unanimously.
COURTHOUSE, JUDICIAL & LAW ENFORCEMENT CENTER & AGREE MENTS 10-20-03
The Board discussed the restoration work on the Courthouse & Judicial and Law Enforcement Center. Bill Bell, Director of Buildings and Grounds, advised the Board that during the cleaning of the Courthouse, workers found gaps in the mortar. If sealed, the moisture would be sealed in. This will change the scope for the exterior restoration project previously approved by the Board on August 29, 2003, resulting in a credit of $4,980. Commercial Waterproofing, Inc., proposes to provide and install materials to fill large voids in the masonry for the amount of $2,490. Jones made a motion to authorize the expenditure of $2,490 to complete the project and authorized Craig Weinaug, County Administrator, change order authority to be confirmed on an informal basis by the Chair. Motion was sec onded by Johnson and carried unanimously.
OUT-DISTRICT COLLEGE TUITION STATEMENTS 10-20-03
Jones moved approval of the twelve (12) Out-District College Tuition Statements in the amount of $24,012. Johnson seconded and the motion carried with McElhaney opposed.
MISCELLANEOUS 10-20-03
The Board continued their discussion of issues to be faced over the next year. Craig Weinaug, County Administrator, presented this item. No action was taken.
ACCOUNTS PAYABLE 10-20-03
Jones moved approval of accounts payable in the amounts of $438,438.41 to be paid 10/13/03 and $616,561.32 to be paid 10/20/03; accounts payable manual checks in the amounts of $100.00, $48.29 and $1560.68; payroll in the amount of $567,221.77; and electronic funds transfers in the amounts of $41,850.80 for FICA and $33,240.98 for KPERS to be paid 10/17/03. Motion was seconded by McElhaney and carried unanimously.
MISCELLANEOUS & SHERIFF 10-20-03
At 10:25 A.M. Johnson made a motion to go into executive session until 11:00 A.M. with Craig Weinaug, County Administrator; Pam Madl, Director of Adminis trative Services; and Rick Trapp, Sheriff, to discuss security. Motion was sec onded by Jones and carried unanimously. The Board returned to regular session at 11:00 A.M. No action was taken.
Jones moved for adjournment. McElhaney seconded and the motion carried.
_____________________________ _____________________________
Bob Johnson, Chairman Jere McElhaney, Member
ATTEST:
_____________________________ _____________________________
Patty Jaimes, County Clerk Charles Jones, Member
Time and Date