Meeting Information
- Convene
- Pledge of Allegiance
- Consider approval of minutes of December 30, 2002
CONSENT AGENDA
(1) (a) Consider approval of Commission Orders
(b) Consent: Acceptance of Roads in Oak Grove Estates Subdivision and Add to Wakarusa Township Road Mileage (Keith Browning)
(c) Consider approval of resolution authorizing staff approval of temporary traffic regulations (Keith Browning)
(d) Consider approval of Contract with Watkins Memorial Health Center for evidence collection (Christine Kenney)
REGULAR AGENDA
(2) Consider pre-authorization to approve bid for option of crowned revetment - Phase 2 Eudora Bridge Streambank Protection Project (Keith Browning)
(3) Other Business
(a) Consider approval of Accounts Payable (if necessary)
(b) Appointments
(c) Miscellaneous
(d) Public Comment
(4) Adjourn
Chairman McElhaney called the meeting to order at 9:00 A.M. on Monday, January 6, 2003. All members were present. Commissioner-elect Jones was also present. The Pledge of Allegiance was recited.
Johnson moved approval of the minutes of December 30, 2002; McElhaney seconded and the motion carried.
CONSENT AGENDA 01-06-03
Johnson made a motion to approve the following Consent Agenda:
- Approve Commissioners Order Nos. 5094, 5095 and 5096. Orders are on file in the office of the County Clerk;
- Approve Resolution No. 03-01 classifying the hard surfaced roads in Oak Grove Estates Subdivision as township roads and assigning these roads to Wakarusa Township for maintenance;
- Approve Home Rule Resolution No. HR-03-1-1 providing amended regulations and procedures concerning posting of warning and regula tory signs along County routes; and
- Authorize the Chair to execute an Agreement between Douglas County and Watkins Memorial Health Center for evidence collection;
Motion was seconded by McElhaney and carried.
PUBLIC WORKS 01-06-03
The Board discussed Project No. 98-31, Phase 2 -- Eudora Bridge Streambank Protection Project. Keith Browning, Director of Public Works/County Engineer, was present for the discussion. Browning explained that the Corps of Engineers (C ) has scheduled the bid opening for Phase 2 of the Eudora Bridge Stream bank Protection project for January 24, 2003. He noted that Phase 1 originally entailed construction of one straight dike and two L-head dikes. Given the favorable bids and conditions for Phase 1, construction of a third L-head dike was constructed as part of Phase 1 rather than in Phase 2, as originally planned. Phase 1 was constructed over last winter. Phase 2 entails construction of the fourth and final L-head dike. The original estimated cost agreed to in the Project Cooperation Agreement for the entire project was $2,000,000 which the C and local governments would share 50/50. Douglas County and Leavenworth County agreed to share the local costs 60/40 with Douglas County responsible for the $600,000 of the estimated $1,000,000 in local costs. Douglas County previously submitted $390,000 to the C to cover our share of the estimated costs for Phase 1 improvements. The C received very favorable bids for Phase 1 and it was estimated that no additional local funds would be required to complete Phase 2 of the project.
Downstream of the fourth and final L-head dike to be constructed in Phase 2, there are a series of three dikes constructed in 1959. The original project study and Phase 1 design anticipated that the farthest upstream 1959 dike (1959 Dike 1) would soon be lost to erosion. The lack of high flows and the slowing of erosion over the past year present an opportunity to consider saving the 1959 dike and the associated hardpoint. The consultant for this project, HNTB, has determined that saving the 1959 Dike 1 would result in better overall project performance at a reasonable cost.
The final contract documents for Phase 2 include an option for constructing a crowned revetment that connects the upstream end of the 1959 Dike 1 back to the eroded bank. The revetment is intended to save the 1959 dike from short- term failure. It is currently estimated that the additional local costs to construct the crowned revetment would be $102,000 of which Douglas County would be responsible for $61,200. The CIP currently has $60,000 allocated to complete the entire project (the funds allocated for this project in the CIP were lowered from $600,000 to $450,000 following the completion of Phase 1).
Following the bid opening on January 24th, the C will consult with both counties to determine whether or not to accept the bid for the option of construct ing the crowned revetment. The C will need a check from each county immediately after bid opening, if the option is accepted. If the option of construct ing the crowned revetment is not accepted by all three parties, it is anticipated that no additional funds will be required to complete Phase 2.
The anticipated project schedule for Phase 2 is contract award around February 3rd, start of construction around mid-February, and project completion in mid- April. Of course, the anticipated schedule is subject to weather and streamflow conditions.
McElhaney made a motion to authorize the Public Works Director to approve additional spending up to $75,000 to complete Phase 2 of the Eudora Bridge Streambank Protection Project including the option of constructing a crowned revetment to save the 1959 Dike 1. Motion was seconded by Johnson and carried.
ACCOUNTS PAYABLE 01-06-03
McElhaney moved approval of accounts payable in the amount of $146,590.42 to be paid 1/6/03; seconded by Johnson and carried.
McElhaney moved for adjournment. Johnson seconded and the motion carried.
_____________________________ _____________________________
Jere McElhaney, Chairman Bob Johnson, Member
ATTEST:
_____________________________
Patty Jaimes, County Clerk
Time and Date