Meeting Information
- Convene
- Consider approval of minutes of September 25, 2002
- Recognition of Public Works Operations crews for bridge repair work (Keith Browning)
PROCLAMATION
- Proclaim Thursday, October 10 as "Put the Brakes on Fatalities Day in Douglas County" (Keith Browning/Traffic Safety Advisory Committee)
- Proclaim the week of October 12-20, 2002 as National Disability Employment Awareness Month - October 2002; National Javits-Wagner-O'Day Week - October 12-20, 2002 (Peggy Wallert)
CONSENT AGENDA
(a) Consider approval of Commission Orders
(b) Consider approval of seventeen (17) Out-District College Tuition Statements in the amount of $30,636 (Debra Sparkes)
(c) Consider approval of Home Rule Resolution Amending the 1997 Edition of the Uniform Building Code, as adopted by Home Rule Resolution No. HR-99-6-2 (Keith Dabney)
(d) Consider approval of resolution for implementation procedures for tower co-location requests (Sandra Day)
(e) Consider approval of resolutions relating to and amending a regulated planning and zoning classification within the unincorporated territory of Douglas County, Kansas for Maple Grove North No. 2 Subdivision and Oak Grove Estates Subdivision (Keith Dabney)
(f) Consider approval of Contract for Appraisal Services for Route 1029 Improvement Project No. 23 C-3688-01 (Keith Browning/Michael Kelly)
REGULAR AGENDA
(2) Consider approval of a Temporary Business Use Permit by Donna Wingert, 693 E 1250 Road to sell dried fruits and nuts from October 15-November 30, 2002 (Keith Dabney)
(3) Consider FEMA LOMA Application for Amarr property in East Hills Business Park (Keith Browning)
(4) Discussion of Kasold Extension (Keith Browning)
(5) Consider approval to purchase three additional patrol cars for the Sheriff's Department (Bill Shepard)
(6) Discussion of error in bid submission (Jackie Waggoner)
(7) Other Business
(a) Consider approval of Accounts Payable (if necessary)
(b) Appointments
(c) Miscellaneous
(d) Public Comment
(8) Adjourn
Chairman McElhaney called the meeting to order at 9:01 A.M. on Monday, October 7, 2002. All members were present. The Pledge of Allegiance was recited.
Keith Browning, Director of Public Works/County Engineer, conducted a brief presentation recognizing the Public Works Operations crews for bridge repair work on Kasold Bridge.
PROCLAMATION 10-07-02
McElhaney read a proclamation proclaiming Thursday, October 10, 2002 as "Put the Brakes on Fatalities Day" in Douglas County, Kansas. Johnson made a motion to adopt the proclamation as read, seconded by Jones and carried unanimously.
Peggy Wahlert, Director of Community Relations and Development of Cottonwood, Inc., read a proclamation proclaiming the week of October 12-20, 2002 as "National Javits-Wagner-O'Day Week." Jones moved approval of the proclama tion as read, seconded by Johnson and carried unanimously.
CONSENT AGENDA 10-07-02
Jones moved approval of the following Consent Agenda:
- Note receipt of August fee reports;
- Approve the seventeen (17) Out-District College Tuition Statements in the amount of $30,636;
- Approve Home Rule Resolution No. HR-02-10-7 Amending the 1997 Edition of the Uniform Building Code, as adopted by Home Rule Resolution No. HR-99-6-2;
- Approve Resolution No. 02-22 relating to and amending a regulated planning and zoning classification within the unincorporated territory of Douglas County, Kansas. The zoning classification is changed from "A" (Agricultural District) to "I-2" (Light Industrial District) for Maple Grove North No. 2;
- Approve Resolution No. 02-23 relating to and amending a regulated planning and zoning classification within the unincorporated territory of Douglas County, Kansas. The zoning classification is changed from "A" (Agricultural District) to "A-1" (Suburban Home Residential District) for Oak Grove Estates; and
- Approve Contract for Apprisal Services with Keller and Associates for Project No. 23C-3688-01; County Route 1029 from Route 438 to Lecompton. McElhaney noted for the record that he is listed as a contractor of Keller and Associates. Craig Weinaug, County Adminis trator, asked that the record show that McElhaney was not getting paid for the project so there is no legal conflict requiring him to abstain.
Motion was seconded by Johnson and carried unanimously.
ZONING 10-07-02
The Board considered approval of a request for a Temporary Business Use Permit received from Donna Wade Wingert, for the operation of a Flea Market to allow the retail sale of dried fruit and nuts from her residence at 693 E 1250 Road, Lawrence, KS. Keith Dabney, Director of Zoning & Codes, was present for the discussion. Dabney noted that the proposed hours of operation will be from 7:30 A.M. to 6:30 P.M., from October 15 through November 30, 2002. The proposed location of the Temporary Business Use Permit would be in Mrs. Wingert's accessory building located at her residence. It is anticipated the parking area would be sufficient for approximately 20 parking spaces and space available for 200 plus vehicles on a gravel surface. Jones made a motion to approve the Temporary Business Use Permit, seconded by Johnson and carried. McElhaney abstained due to the fact that Mrs. Wingert is related to his wife.
INDUSTRIAL PARKS -- EAST HILLS 10-07-02
The Board considered approval of a request concerning property in East Hills Business Park that is leased by Amarr (The Garage Door Group). This request is that Douglas County, as owners of the property leased to Amarr, sign a Letter of Map Amendment (LOMA) application to remove a portion of the property from the Special Flood Hazard Area (SFHA). The basis of the application is that detailed survey data reveals that a portion of the property is currently above the base flood elevation (100-year floodplain), and therefore should not have been included in the SFHA. The topographic d s indeed show that a portion of the property is above the base flood elevation of approximately Elevation 816. John Selk, Landplan Engineering, was present for the discussion. Johnson made a motion to authorize the Chair to execute the LOMA application. Motion was seconded by Jones and carried unanimously.
PUBLIC WORKS 10-07-02
The Board discussed the extension of Kasold Drive from 31st Street to the bridge over the Wakarusa River on E 1150 Road. Keith Browning, Director of Public Works/County Engineer, and George Williams, Special Projects Engineer, were present for the discussion. Williams presented information regarding the different alignments. It was the consensus of the Board that staff be directed to arrange a meeting with the Board and the Technical Advisory Committee to discuss future needs.
SHERIFF & PURCHASING 10-07-02
The Board discussed the purchase of patrol vehicles for the Sheriff's Office. Weinaug explained that the Sheriff's budget allows for the purchase of nine (9) new vehicles. However, they would like to trade in six (6) of their high mileage cars and purchase nine (9) increasing their fleet by three (3). Johnson made a motion to authorize the solicitation of bids for the purchase of nine (9) new vehicles for the Sheriff's Office. Jones seconded and the motion carried unani mously.
PURCHASING, PUBLIC WORKS, & SHERIFF 10-07-02
The Board discussed bids submitted for unleaded and diesel fuel. Jackie Waggoner, Purchasing Agent, was present for the discussion. Waggoner explained that three (3) bids (Capital City Oil, Fuelman of Mid America, and Zaroco) were received. Bidders were asked to submit (by completing a form) costs for freight, applicable taxes, and their per gallon rate over these costs. Additionally, they were required to provide a copy of the Oil Producer Index Survey (OPIS) average price for a specific date from their rack. Rather than just listing their per gallon rate on the form, Zaroco added their per gallon rate to the OPIS average to complete the form. Therefore, their bid amount is substantially higher by the average OPIS cost than the other two bidders and only the Board of County Commissioners has the authority to allow this type of correction to a bid. The Board has the following options with respect to the fuel bid:
- Approve changes to be made to Zaroco's bid;
- Reject Zaroco's bid; or
- Rebid the fuel contract.
Jones asked whether correcting the numbers left an opening for manipulation. Waggoner noted that the error was in the OPIS amount and the bottom dollar would not change. She also noted that the other two bidders have okayed the change. Jones then made a motion to authorize that changes be made to Zaroco's bid. Johnson seconded and the motion carried unanimously.
ACCOUNTS PAYABLE 10-07-02
Jones moved approval of accounts payable in the amount of $344,402.38 to be paid 10/7/02; accounts payable manual checks in the amount of $1,235.16; payroll in the amount of $604,530.26; and electronic funds transfers in the amounts of $37,158.74 for KPERS and $44,739.33 for FICA to be paid 10/4/02. Motion was seconded by Johnson and carried unanimously.
Jones moved for adjournment; Johnson seconded and the motion carried.
_____________________________ _____________________________
Jere McElhaney, Chairman Bob Johnson, Member
ATTEST:
_____________________________ _____________________________
Patty Jaimes, County Clerk Charles Jones, Member
Time and Date