Meeting Information
Agenda
Chairman McElhaney called the meeting to order at 9:03 A.M. on Monday, August 19, 2002. All members were present. The Pledge of Allegiance was recited.
Jones made a motion to approve the minutes of March 6, March 13 and August 1, 2002. Johnson seconded and the motion carried unanimously.
CONSENT AGENDA 08-19-02
Johnson made a motion to approve the following Consent Agenda:
- Approve Commissioners Order Nos. 5042, 5043 and 5044. Orders are on file in the office of the County Clerk; and
- Authorize the Chair to execute an Agreement with the Kansas Depart ment of Transportation for the inspection of the pin and hangar assem blies on the Kansas River Bridge at Lecompton.
Motion was seconded by Jones and carried unanimously.
RESOLUTIONS 08-19-02
The Board considered approval of a resolution authorizing the offering for sale of General Obligation Sales Tax Refunding Bonds, Series 2002-A and General Obligation Refunding Bonds, Series 2002-B, of Douglas County, Kansas. Johnson made a motion to approve Resolution No. 02-15 authorizing the offering for sale of General Obligation Sales Tax Refunding Bonds, Series 2002-A and General Obligation Refunding Bonds, Series 2002-B, of Douglas County, Kansas. Jones seconded and the motion carried unanimously.
ANNEXATION 08-19-02
The Board noted receipt of Resolution No. 6400 and Resolution 6401 adopted by the Lawrence City Commission on July 16, 2002, requesting that the Board of Douglas County Commissioners make certain findings as set forth in Section 4 of the resolutions, pursuant to K.S.A. 12-520c. Bryan Dyer, staff member of the Lawrence-Douglas County Metropolitan Planning Department, was present for the discussion. Resolution 6400 seeks approval for annexation of approximately 14.4 acres of City owned property (future park space); Resolution 6401 seeks approval for annexation of approximately 40 acres of City owned property (future park space). Annexation is requested because the properties are owned by the City and are both encumbered with conservation easements requiring the City to protect natural aspects of the properties. Jones made a motion that the Board of County Commissioners of Douglas County finds and determines that the re quested annexations will not hinder or prevent the proper growth and develop ment of the area or that of any other incorporated city located within Douglas County, all as provided by K.S.A. 12-520c. Motion was seconded by Johnson and carried unanimously.
EMERGENCY COMMUNICATIONS & PURCHASING 08-19-02
The Board discussed proposals received for the purchase of two (2) VHF base station repeaters and two (2) control stations for use in emergency fire and medical operations. Jones made a motion to accept the negotiated proposal of $27,509.58 submitted by TFM Communications for the purchase of two (2) VHF base station repeaters, and two (2) control stations for use in emergency fire and medical operations. Motion was seconded by Johnson and carried unanimously.
EMERGENCY COMMUNICATIONS & PURCHASING 08-19-02
The Board discussed the replacement of two (2) AS/400 computers currently used for Computer Assisted Dispatching and Jail records management at the Douglas County jail. Jim Denney, Director of Emergency Communications, was present for the discussion. Last April, IBM notified Douglas County that they will not support two AS/400 computers currently used for Computer Assisted Dis patching (CAD) and Jail records management at the Douglas County Jail after December 31, 2002. Loss of IBM support for these computers means repairs would not be possible should they fail after that date. These computers are also running very close to their maximum capacity for use as CAD and Jail manage ment computers. They are extremely slow and often cause a delayed dispatch or jail action. New computers will mean a migration of HTE CAD and Jail manage ment software as well as the current data. For proprietary reasons, the original vendor is the best choice to design the computer and perform the software and data migration. Negotiations were undertaken to obtain their best price for computer replacement and data migration and contracts have been drafted reflecting a total cost of $62,800. Jones made the following motion:
to waive the bid requirement of the Purchasing Policy for the replacement of these computers; approve contracts with HTE VAR, LLC for replace ment of computers and migration of software and data in the amount of $57,800 for two computers and $5,000 for software and data migration; and authorize the Director of Emergency Communications to execute and administer the contracts.
Motion was seconded by Johnson and carried unanimously.
ACCOUNTS PAYABLE 08-19-02
Jones moved approval of accounts payable in the amounts of $119,919.46 to be paid 8/5/02; $259,188.90 to be paid 8/12/02; $233,270.10 to be paid 8/19/02; accounts payable manual checks in the amounts of $2,563.75 and $2,037.34; and ACH Wire Transfer in the amount of $521,857.50 to be paid 8/30/02. Motion was seconded by Johnson and carried unanimously.
APPOINTMENTS 08-19-02
Jones made a motion that Bob Newton, be reappointed to the Douglas County Emergency Management Board for a term to expire 7/1/03. Johnson seconded and the motion carried unanimously.
YOUTH SERVICES & PURCHASING 08-19-02
Pam Weigand, Director of Youth Services, advised the Board that funding has been reduced by 6.5% for electronic monitoring funding. She recommended that the bids for electronic monitoring be rejected due to lack of funding. Johnson made a motion that the bids for electronic monitoring be rejected due to lack of funding; Jones seconded and the motion carried unanimously.
MISCELLANEOUS 08-19-02
At 11:00 A.M., McElhaney made a motion that the Board recess to go into Executive Session for 20 minutes with Craig Weinaug, County Administrator; Pam Madl, Director of Administrative Services; and Evan Ice, County Counselor, to discuss potential litigation. The Board returned to regular session at 11:18 A.M. No action was taken.
McElhaney made a motion for adjournment. Jones seconded and motion carried unanimously.
_____________________________ _____________________________
Jere McElhaney, Chairman Bob Johnson, Member
ATTEST:
_____________________________ _____________________________
Patty Jaimes, County Clerk Charles Jones, Member
Time and Date