Meeting Information
Agenda
Chairman McElhaney called the meeting to order at 9:04 a.m. on Monday, January 28, 2002. All members were present. The Pledge of Allegiance was recited.
McElhaney read a proclamation proclaiming the month of February as Abstinence Awareness Month. Johnson made a motion to adopt the proclamation as read, seconded by Jones and carried unanimously.
CONSENT AGENDA 01-28-02
Johnson made a motion to approve the following consent agenda:
- Approve Commissioners Order Nos. 4983, 4984, and 4985. Orders are on file in the office of the County Clerk;
- Find and determine that the requested annexation of approximately 20.45 acres of right-of-way for Kansas Highway 10 will not hinder or prevent the proper growth and development of the area or that of any other incorporated city located within Douglas County, all as provided by K.S.A. 15-520c. This area is adjacent to the East Hills Business Park;
- Approve Resolution No. 02-01 reappointing the Special Deputy Coroner;
- Approve Resolution No. 02-02 vacating a portion of California and Colorado Streets in Miller Acres;
- Authorize the Appraiser's Office to post for sale one (1) plotter on the Kansas Association of Mapper's web site; and
- Authorize the sale
Motion was seconded by Jones and carried unanimously.
SEWER DISTRICTS & RESOLUTIONS 01-28-02
The Board considered approval of a resolution authorizing the issuance of a temporary note in the amount of $400,000 for a nine-month period to cover the construction expenses of the development of Baldwin Creek Sewer District #1. Jones made a motion to approve Resolution No. 02-03 authorizing the issuance of the temporary note. Motion was seconded by Johnson and carried unanimously.
CONTRACTS, PURCHASING, DISTRICT COURT, & DISTRICT ATTORNEY 01-28-02
Jackie Waggoner, Purchasing Agent, appeared before the Board requesting approval to waive the bidding process for the purchase of an AS400 ServiceSuite software subscription for the case management system for the District Court and District Attorney Offices. In 1998 an AS400 was purchased for the operation of the case management system for these offices. This purchase included smooth start services, 3-year prepaid extended maintenance, and a 3-year prepaid software subscription. The contract was awarded to Data Systems International (DSI) in Overland Park, Kansas. The contract for the software subscription expired January 6, 2002. IBM allows for a thirty-day grace period to reactive the subscription, or we will be subject to a $10,000 penalty to reinstate it at a later date. The maintenance contract is still in force until April 30, 2002. In order to acquire the software subscription, we have to purchase a ServiceSuite package which includes 24.7 hardware maintenance, 9.5 support line, alert, and software subscription. DSI has provided a quote in the amount of $14,679.61. Jones made a motion to waive the bidding process for the purchase of an AS400 ServiceSuite package through Data Systems International in the amount of $14,679.61. Johnson seconded and the motion carried unanimously.
PURCHASING 01-28-02
Waggoner then asked for direction regarding the sale of a vehicle in the Sheriff's Office. This vehicle, a 2000 Ford Crown Victoria, was listed as a trade-in on a bid but did not receive a trade-in offer because it had been wrecked. It has now been repaired and the Sheriff's Office would like to dispose of it. Vaught Boys, a company that purchased the other trade-ins indirectly through Laird Noller Ford would like to purchase this vehicle and have made an offer in the amount of $5000. This offer compares with the offers received for the other trade-ins. A motion was made by Johnson to accept the $5000 offer received from Vaught Boys, seconded by Jones and carried unanimously.
RESOLUTIONS 01-28-02
The Board considered approval of the imposition of restrictions on certain outdoor burning practices in the unincorporated area of Douglas County. A motion was made by Jones to approve Resolution No. 02-04 imposing restrictions on certain outdoor burning practices in the Unincorporated area of Douglas County until January 30, 2002. Johnson seconded and the motion carried unanimously.
ACCOUNTS PAYABLE 01-28-02
Jones made a motion to approve accounts payable in the amount of $1,107,220.45 to be paid 1/28/02; accounts payable manual checks in the amount of $1062.90; payroll in the amount of $526,676.98; electronic funds transfers in the amounts of $39,227.20 for FICA, and $35,179.71 for KPERS; and ACH Bank Transfer in the amount of $1,039,067.51.
APPOINTMENTS 01-28-02
At their meeting on November 12, 2001, the Board adopted Resolution No. 01-38 Amending Douglas County's Policies Regarding the Deposit and Investment of Public Funds. This resolution also established an Investment Advisory Committee to consist of the Douglas County Treasurer, the Director of Administrative Services, and an outside investment professional. Johnson made a motion to appoint Lavern Epp, to serve on the Investment Advisory Committee as the outside investment professional. Motion was seconded by Jones, and carried unanimously.
McElhaney moved for adjournment; Johnson seconded and the motion carried unanimously.
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Jere McElhaney, Chairman Bob Johnson, Member
ATTEST:
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Patty Jaimes, County Clerk Charles Jones, Member
Time and Date