Meeting Information
-Convene
-Pledge of Allegiance
-Consider approval of minutes for August 28 and August 30, 2006
PROCLAMATION
-Proclaim the week of September 10-16, 2006, as "Suicide Prevention Week"
(Marcia Epstein)
CONSENT AGENDA
(1) (a) Consider approval of Commission Orders.
(b) Consider approval of Construction Engineering Force account proposal for replacement of Route 442 Bridge just west of Johnson County line, Project No. 23 C-4121-01 (Keith Browning)
(c) Receipt of Fee Reports for July 2006
REGULAR AGENDA
(2) Planning Items:
(a) CPA-2005-05: Consider adoption of a Comprehensive Plan Amendment (CPA) to Horizon 2020, Chapter 6 --- to address mixed use development in redevelopment areas. This item was initiated by the City Commission at their November 29, 2005, meeting. (Michelle Leininger is the Planner)
(b) Consider adoption of Hierarchy of Plans. This tool was initiated by the Planning Commission to assist in defining terminology and the relationships of the various types of plans. (Michelle Leininger is the Planner)
(3) Consider a request from the City of Lawrence to join in a challenge of the US Census 2005 population estimates for Douglas County and Lawrence. Authorization is needed from the Board of County Commissioners so that Planning Staff can proceed with the challenge (Dan Warner)
(4) Consider approval of P.L.A.Y. feasibility study agreement with Treanor Architects (Pam Madl)
(5) Review and approve the Agreement on Conditions of Grant from the Kansas Juvenile Justice Authority to the Douglas County Board of County Commissioners (Pam Weigand)
(6) Consider amendment to our Document Preservation Service contract
(Jackie Waggoner)
(7) Other Business
(a) Consider approval of Accounts Payable (if necessary)
(b) Appointments
(c) Miscellaneous
(d) Public Comment
(8) Executive Session to discuss land acquisition
(9) Adjourn
Johnson called the meeting to order at 8:30 a.m. on Monday, September 11, 2006
with two members present. (McElhaney arrived at 9:00 a.m.) The Pledge of Allegiance was recited.
Jones moved approval of the minutes of August 28 and August 30, 2006 as amended. The motion was seconded by Johnson and carried 2-0 with McElhaney absent.
PROCLAMATION 09-11-06
Marsha Epstein, Headquarters Counseling Center, Diane Meyers, Maley Wilkins, and Bryan Culver, People's Bank, and Craig Shanks, Police Department, were present to support a request for a Proclamation proclaiming the week of September 10-16, 2006, as "Suicide Prevention Week." Jones made a motion to approve the Proclamation; Johnson seconded and the motion carried 2-0 with McElhaney absent.
CONSENT AGENDA 09-11-06
Jones moved approval of the following Consent Agenda:
► Approve Commissioners Order No. 06-170. Order is on file in the Office of the County Clerk;
► Appoval of Construction Engineering Force Account Proposal for replacement of Route 442 Bridge just west of Johnson County line, Project No. 23 C-4121-01; and
► Note receipt of fee reports for July 2006.
The motion was seconded by Johnson and carried 2-0 with McElhaney absent.
PLANNING 09-11-06
The Board considered item CPA-2005-05 to consider adoption of a Comprehensive Plan Amendment (CPA) to Horizon 2020, Chapter 6, to address mixed use development in redevelopment areas. Michelle Leininger, Lawrence-Douglas County Metropolitan Planning Department, was present for the discussion. This amendment sets structure for mixed use development.
Jones questioned whether the amendment would pertain to property outside of the City limits. Leininger responded there could be areas in the County, commercial or industrial, that have structures not in use that could be redeveloped. McElhaney asked who will make the determination if areas are not being utilized for their original proposed use. Leininger responded that she believes the Planning Office would make that determination. McElhaney was also concerned that a neighborhood association could initiate a zoning request and override the property owner. David Guntert, Lawrence-Douglas County Metropolitan Planning Department, verified that a neighborhood association could present an argument to a governing body, but initially it is the owner or representative of the owner who would make a rezoning request. There is a protest provision available for surrounding landowners who wish to protest a rezoning request. Jones clarified that the amendment is only expanding on what is possible under the current rezoning regulations. Johnson opened the item for public comment; there was no public comment.
Jones made a motion to adopt item CPA-2005-05: a Comprehensive Plan Amendment (CPA) to Horizon 2020, Chapter 6, to address mixed use development in redevelop-ment areas. McElhaney seconded the motion and it carried unanimously.
CONTRACTS 09-11-06
The Board considered an amendment to the Douglas County Document Preservation Service Contract to purchase a Book I Scanner, designed to scan large books and micro film for CD storage.
Jones made a motion to approve the amendment of our contract with Imaging Solutions Company to scan and microfilm deed books in an amount not-to-exceed $44,717. McElhaney seconded the motion and it carried unanimously.
PLANNING 09-11-06
Michelle Leininger, Lawrence-Douglas County Metropolitan Planning Department, discussed the need for a Hierarchy of Plans to assist in long-range community and neighborhood planning. The Hierarchy is a description of different types of plans and general elements appropriate for studying future development issues.
Jones questioned the consequences and/or the implications of the Hierarchy in terms of staff demand and time frame in regards to the resources available to accomplish the plans. Leininger stated that, from her experience, plans have taken a year or more to complete. Jones commented that landowner pressure will force us to make decisions before these Hierarchy steps are done. There has to be some linkage between demand and resources in order for this Hierarchy to have much effect. Jones also had a question about where in the Hierarchy process d s the water and wastewater, a very important part of the land use decision making, get addressed1/2 Leininger responded that this issue is in the comprehensive plan.
Johnson requested Jones' comments be transcribed and submitted in the form of a question for the Planning Director interviews.
Jones made a motion to approve the Hierarchy of Plans with the condition that his comments be transcribed and submitted to Planning Staff for use in the Planning Director interviews. The motion was seconded by Johnson and carried unanimously.
PLANNING 09-11-06
The Board discussed a Population Estimate Challenge of the 2005 US Census Population Estimates for Douglas County. Dan Warner, Lawrence-Douglas County Metropolitan Planning Department, was present for discussion. At this time, the
challenge would be informal, with no legal counsel involvement, and at no cost other then staff time. Accuracy is important as the Census estimates are used for the allocation of many resources, including community development block grants and federal and
state transportation fund money. The Census estimate for Douglas County is 102,914; the City and County estimate is 113,079. Staff recommends that the City challenge the U.S. Census estimates for Douglas County and the City of Lawrence.
Jones made a motion to initiate the Population Estimate Challenge for Douglas County. McElhaney seconded the motion and it carried unanimously.
CONTRACTS & RECREATION 09-11-06
The Board considered approval of the P.L.A.Y. (Partners of Lawrence Athletics & Youth Committee) feasibility study agreement with Treanor Architects. Pam Madl, Assistant County Administrator, stated that the Board had approved an allotment from the County of $7,000 toward the study, with remaining funds to be provided by the City and USD 497. The contract for services was agreed to be by the City, with approval from the Board of County Commissioners and the USD 497 School Board.
Jones made a motion to approve the P.L.A.Y feasibility study agreement with Treanor Architects with the stipulation that the P.L.A.Y Committee provide the Board of County Commissioners with a list of formal committee members. McElhaney seconded the motion and it carried unanimously.
ACCOUNTS PAYABLE 09-11-06
Jones moved to approve payroll in the amount of $669,269.75, KPERS in the amount of $51,002.12, and FICA in the amount of $49,162.50 to be paid on 08/25/06; accounts payable in the amount of $928.88 for election workers to be paid 09/08/06; and accounts payable in the amount of $206,606.60 to be paid 09/11/06. The motion was seconded by McElhaney and it carried unanimously.
MISCELLANEOUS 09-11-06
At 10:08 a.m., Jones made a motion that the Board go into Executive Session until 10:38 a.m. with Pam Madl, Assistant County Administrator, to discuss a potential land acquisition. The motion was seconded by McElhaney and it carried unanimously. The Board returned to regular session at 10:30 a.m. No action was taken.
Johnson moved to adjourn the meeting. The motion was seconded by Johnson and it carried unanimously.
_________________________ _____________________________
Bob Johnson, Chairman Jere McElhaney, Member
ATTEST:
_____________________________ _____________________________
Jamie Shew, County Clerk Charles Jones, Member
Time and Date